Student Newsletter - June 2022

Welcome to the CCAS Graduate Student Newsletter! Designed to keep you up to date with news and events, policies and processes, and all things for CCAS graduate students!

Graduate Student Newsletter Archive

JUNE 2022

The Student Services Team is located in Smith 118. Our office will be open during normal business hours: Monday - Friday, 9:00 am - 5:00 pm. The Student Services team is here to support you and will continue to be dedicated to providing you guidance and serve as a resource to help you navigate university policies and procedures. Students may schedule a virtual, phone, or in-person appointment with your coordinator in addition to appointments related to Career Services. 

For our June newsletter we have the following topics:


Student Events Survey

Thank you to everyone who attended our events this past year! Whether you had the opportunity to attend an event or not, we would appreciate your feedback on the events that were offered this year. We also want to know what kinds of events you would like to see hosted next year. Please take a moment to let us know. We will randomly select one student who completes the survey to receive GW swag!


Incomplete Grades

If you received an incomplete grade in Fall 2021, the deadline to submit the incomplete work was the end of the Spring 2022 semester. If you will need additional time to submit incomplete work, please work with your course instructor and Director of Graduate Studies to submit an updated Incomplete Contract (PDF) to [email protected] if you haven’t already. All incomplete grades will be turned into F grades if no action is taken.


Summer Thesis and Dissertation Deadlines

If you plan on completing your thesis or dissertation this spring and intend on graduating at the end of the semester, please ensure you follow all of the deadlines below. The Electronic Thesis and Dissertation (ETD) deadline is a university-wide deadline and cannot be extended.

Ph.D. Students:

July 15 – Deadline to apply to graduate
July 16 – Submit the Dissertation Examination Defense Form
August 3 – Dissertation defense deadline
August 10 – Submit ETD Access Approval Form and submit final, approved, post-defense dissertation to the ProQuest site
August 15 – Final, approved dissertation containing all post-defense revisions and required formatting is approved by University ETD Administrator

More information can be found on our website.

Master's Students:

July 24 – Submit ETD Access Approval Form and submit final, approved thesis to the ProQuest site
August 1 – Final approved thesis and required formatting revisions are approved by University ETD Administrator


Ph.D. ETD Workshops

The Office of Graduate Studies will be hosting virtual ETD workshops for students submitting their Dissertation at the following dates and times:

  • PhD ETD Workshop: June 8 at 12 p.m.
  • PhD ETC Copyright Workshop: June 29 at 2 p.m.

More information can be found on the Ph.D. Clearance Deadlines page on our website.


Summer Graduation Deadlines

The deadline to apply for Summer 2022 graduation is July 15. All degree students who plan on completing their requirements in the Summer need to apply through GWeb. Certificate students must submit a Certificate Completion Form, which is available on the Registrar's website. Please remember to apply by the deadline and send the completed Certificate Completion Form to [email protected] if applicable.


Fall 2022 Registration

All CCAS graduate students are required to register continuously each fall and spring semester until the completion of their program. Please be reminded that Fall 2022 registration is currently open, and the last day to submit consortium registration requests for Fall 2022 is September 2nd. More information on Fall 2022 registration deadlines can be found on the Office of the Registrar's website.

Leave of Absence

If you wish to take a Leave of Absence (LOA) during Fall 2022, please review our LOA policy and discuss this option with your Director of Graduate Studies. If you choose to take a LOA, please complete a Leave of Absence Application Form (PDF) and submit it to us at [email protected].

Choosing Between RTF & RTF-EZ

In most instances, students will be able to register for courses online through GWeb. In some cases, a paper registration form is required. If paper registration is required, there are two different registration forms, the RTF and RTF-EZ. Check out our Class Registration page for examples of when you should use the RTF and when you need to use the RTF-EZ.


Registering for Courses with Variable Credit Hours

Certain courses, including thesis, dissertation, internship, and research courses, have variable credit hours. This means that you can choose the number of credits you will be earning when you register for the course.

When you register for a course with variable credit hours, the registration system will automatically default to 1 credit hour registered. If you would like to register for more than 1 credit, you will need to adjust the number of credits using the following steps:

  1. Within the registration system, click on the Schedule and Options tab on the Register for Classes menu.
  2. Under the Hours column, any courses that have variable credits will be underlined.
  3. Click on the credits displayed and a box will open up to enter your credits.
  4. Enter the credits you wish to register for within the valid range and click Submit at the bottom of the page to save the changes.

Please note that if you register for a course with variable credit hours, it is important to adjust the number of credits you register for by the end of the second week of classes. This is because your tuition fees are determined by the number of credits you register for each semester, and it is possible to make changes to course registration within the first two weeks of the semester for a 100% tuition refund. If you need to make changes to the number of credits you register for after the first two weeks of the semester have passed, you may be billed for additional tuition fees.


Important Dates

To view future events, please visit the Current Student Events website.

CCAS Ph.D. Electronic Thesis and Dissertation (ETD) Workshop June 9
CCAS Ph.D. ETD Copyright Workshop June 29


Professional Development Opportunities

Student Association Senate Vacancy

Are you interested in serving in the Student Association (SA) Senate? The SA is seeking one student from the Columbian College of Arts & Sciences to serve as their school representative. Learn more and apply here. The deadline to apply is June 10th, 2022.


Fulbright Public Policy Fellowship (FPPF)

The Fulbright Public Policy Fellowship (FPPF) provides a unique opportunity for U.S. early and mid-career professionals and practitioners to serve in a foreign government ministry or institution around the world.

For the 2023-2024 academic year, Fulbright Public Policy Fellowships will be available in three world regions: Africa (Botswana, Ghana, and Rwanda); Western Hemisphere (Colombia and Peru); and East Asia and the Pacific (Cambodia, Fiji, Thailand, Timor-Leste, and Vietnam).  Examples of successful past projects and placements have included examining opportunities to strengthen inter-ministry collaboration for public health; implementing alternative dispute resolution mechanisms; supporting corruption prevention practices; streamlining renewable energy policies related to geothermal law; and conducting census mapping of community health workers.

Fulbright Public Policy Fellows build mutual understanding and contribute to strengthening the public sector while cultivating public policy experience in their area of expertise. The Fulbright Public Policy Fellowship also includes an independent research component that focuses on an issue related to the Fellow's in-country work. The Fellows have an opportunity to build their knowledge and skills, provide support to partner-country institutions, and promote long-term ties between the U.S. and the partner country. Interested applicants are encouraged to sign-up for our MyFulbrighter newsletter for more information on future events as well as join our monthly Fulbright Public Policy Office Hours and view our most recent Webinar. The deadline to apply is September 15, 2022.

Should you have any questions or concerns, feel free to contact the Fulbright Public Policy Fellowship team at [email protected].


Graduate Student Newsletter Archive