Ph.D. Clearance Deadlines

All Ph.D. students must follow the deadlines below in order to complete their degree requirements and graduate in the applicable graduation semester. Please note that the dates outlined below are the final deadlines for each semester. Students should endeavor to complete each step earlier than the stated deadline. With the exception of ETD deadlines and doctorate conferral dates, all other dates are subject to change.

Task	Spring 2023	Summer 2023	Fall 2023
Circulate approved, pre-defense dissertation to examination committee members (See CCAS Ph.D. Defense Procedures)	March 3	July 3	November 1
Submit the Dissertation Examination/Defense Form	March 9	July 14	November 13
Apply to Graduate in GWeb	March 15	July 15	November 15
Pre-clearance check competed by CCAS. By this deadline: Your DegreeMAP must reflect that all degree requirements are completed *except* the dissertation and dissertation research courses You must have attended an ETD formatting/publishing workshop	March 24	July 21	November 20
Defend your dissertation	April 3	August 3	December 1
ETD submission deadline. By this deadline, you must: Submit your final, approved, post-defense dissertation to the ProQuest ETD Administrator Platform Submit the ETD Access Approval Form signed by your advisor to CCAS Complete the NSF Survey of Earned Doctorates Complete the GW Graduation Student Survey	April 5	August 10	December 5
Final University ETD approval deadline. By this deadline: Your final, approved dissertation containing all post-defense revisions and required formatting must be approved by the University ETD Administrator The ETD Status in ProQuest must indicate “Ready for Checklist”	April 12, 2023 at 5:00 PM	August 15, 2023, at 5:00 PM	December 8, 2023 at 5:00 PM
CCAS Doctoral Hooding Ceremony	May 18, 2023	May 2024	May 2024
Doctorate Conferral Date	May 21, 2023	August 31, 2023	January 5, 2024