Ph.D. Clearance Deadlines

All Ph.D. students must follow the deadlines below in order to complete their degree requirements and graduate in the applicable graduation semester. Please note that the dates outlined below are the final deadlines for each semester. Students should endeavor to complete each step earlier than the stated deadline. With the exception of ETD deadlines and doctorate conferral dates, all other dates are subject to change. 

Task Spring 2023 Summer 2023 Fall 2023
Circulate approved, pre-defense dissertation to examination committee members (See CCAS Ph.D. Defense Procedures) March 3 July 3 November 1
Submit the Dissertation Examination/Defense Form March 9 July 14 November 13
Apply to Graduate in GWeb March 15 July 15 November 15

Pre-clearance check competed by CCAS. By this deadline:

  • Your DegreeMAP must reflect that all degree requirements are completed except the dissertation and dissertation research courses
  • You must have attended an ETD formatting/publishing workshop
March 24 July 21 November 20

Defend your dissertation

    April 3 August 3 December 1

    ETD submission deadline. By this deadline, you must:

    April 5 August 10 December 5

    Final University ETD approval deadline. By this deadline:

    • Your final, approved dissertation containing all post-defense revisions and required formatting must be approved by the University ETD Administrator
    • The ETD Status in ProQuest must indicate “Ready for Checklist”
    April 12, 2023 at 5:00 PM August 15, 2023, at 5:00 PM December 8, 2023 at 5:00 PM
    CCAS Doctoral Hooding Ceremony May 18, 2023 May 2024 May 2024
    Doctorate Conferral Date May 21, 2023 August 31, 2023 January 5, 2024