Ph.D. Clearance Deadlines

All Ph.D. students must follow the deadlines below in order to complete their degree requirements and graduate in the applicable graduation semester. Please note that the dates outlined below are the final deadlines for each semester. Students should endeavor to complete each step earlier than the stated deadline. With the exception of University ETD deadlines and doctorate conferral dates, all other dates are subject to change.

Task	Fall 2023	Spring 2024	Summer 2024
Circulate approved, pre-defense dissertation to examination committee members (See CCAS Ph.D. Defense Procedures)	November 1	February 28	July 1
Submit the Dissertation Examination/Defense Form	November 13	March 13	July 12
Apply to Graduate in GWeb	November 15	March 15	July 15
Pre-clearance check completed by CCAS. By this deadline: Your DegreeMAP must reflect that all degree requirements are completed *except* the dissertation and dissertation research courses You must have attended an ETD formatting/publishing workshop	November 20	March 22	July 22
Defend your dissertation	December 1	March 27	August 1
ETD submission deadline. By this deadline, you must: Submit your final, approved, post-defense dissertation to the ProQuest ETD Administrator Platform Submit the ETD Access Approval Form signed by your advisor to CCAS Complete the NSF Survey of Earned Doctorates Complete the GW Graduation Student Survey	December 5	April 3	August 8
Final University ETD approval deadline. By this deadline: Your final, approved dissertation containing all post-defense revisions and required formatting must be approved by the University ETD Administrator The ETD Status in ProQuest must indicate “Ready for Checklist”	December 8, 2023 at 5:00 PM	April 10	August 15
CCAS Doctoral Hooding Ceremony	May 16, 2024	May 16, 2024	May 2025
Doctorate Conferral Date	January 5, 2024	May 19, 2024	August 31, 2024