Ph.D. Clearance Deadlines

All Ph.D. students must follow the deadlines below in order to complete their degree requirements and graduate in the applicable graduation semester. Please note that the dates outlined below are the final deadlines for each semester. Students should endeavor to complete each step earlier than the stated deadline. With the exception of University ETD deadlines and doctorate conferral dates, all other dates are subject to change. 

Task Fall 2023 Spring 2024 Summer 2024
Circulate approved, pre-defense dissertation to examination committee members (See CCAS Ph.D. Defense Procedures) November 1 February 28 July 1
Submit the Dissertation Examination/Defense Form November 13 March 13 July 12
Apply to Graduate in GWeb November 15 March 15 July 15

Pre-clearance check completed by CCAS. By this deadline:

  • Your DegreeMAP must reflect that all degree requirements are completed except the dissertation and dissertation research courses
  • You must have attended an ETD formatting/publishing workshop (visit the Current Graduate Student Events page to see upcoming ETD workshops)
November 20 March 22 July 22

Defend your dissertation

    December 1 March 27 August 1

    ETD submission deadline. By this deadline, you must:

    December 5 April 3 August 8

    Final University ETD deadline. By this deadline:

    • All requested formatting revisions must be complete
    • The ETD Status in ProQuest must indicate “Ready for Checklist”
    December 8, 2023 at 5:00 PM April 10 at 5:00 PM August 15 at 5:00 PM
    CCAS Doctoral Hooding Ceremony May 16, 2024 May 16, 2024 May 2025
    Doctorate Conferral Date January 5, 2024 May 19, 2024 August 31, 2024