Class Registration

General registration opens for the Fall and Summer semester in late March or early April, and for Spring semester in early November. All initial registration made starting the first day of the semester will be charged a late registration fee. All registration dates can be found on the Registrar’s website

All CCAS graduate students are required to register continuously each fall and spring semester until the completion of their program. Even students on a Leave of Absence must register.  Registration during the summer is optional except for students in the Professional Psychology (PsyD) program, and for those who plan to complete their degree requirements in the summer semester. Failure to register requires that a student apply for readmission. Readmission is not guaranteed.

For more information on taking Consortium Courses, please visit information on transferring credit.

The university registration system, GWEB, was upgraded on June 1, 2020.  Please visit the Registrar's website for information on how to access some of the new features or view the video below for a quick walkthrough on the basic functions.

 


Workload

The typical workload for a full-time graduate student is 9 credits in Fall and 9 credits in Spring.  All students must register for at least 3 credits per semester, unless you have completed all of your coursework and are working on your thesis/dissertation, or if you are studying for your comprehensive examination.

  • Minimum: 3 credits per semester.
  • Maximum: 15 credits per semester. 

More than 15 credits requires approval from your Director of Graduate Studies (DGS) and the Associate Dean.

The credit hours required for half-time and full-time status are below:

  • Part-time: 3-4 credits per semester
  • Half-time: 5-8 credits per semester
  • Full-time: 9-12 credits per semester

Students who work more than 20 hours a week should not register for more than 6 credits.

Failure to register for the minimum number of credit hours may lead to problems with student loans, with your degree completion deadline, or (for international students) with your student visa.


Registration Tips

  • Create an academic plan with your faculty advisor.
  • Identify any courses, such as Consortium courses or those requiring special permission, which are not available through GWeb.  For more information on Consortium Classes, see "Consortium Registration" in this section.
  • Be sure to avoid time conflicts.
  • Students are held financially responsible for courses on your record effective the first day of the semester.  Register before the first day to avoid additional financial responsibility.
  • Utilize DegreeMAP as a degree tracking too.
  • Visit the Registrar's website for guidelines on using GWeb to register.

When I can't register online, should I use the RTF-Classic or RTF-EZ?

Online registration through GWeb isn't permitted for some classes.  When this occurs, there are two different types of Registration Transaction Forms (RTF) you can use to register for the course.  

 

RTF-EZ

  • Closed courses (not to exceed classroom capacity)
  • Courses that require permission of instructor or department
  • Courses with Major/Level/Class/Degree Restrictions
  • Pre-requisite waivers
  • Adding a course before the 4th week of class (2nd week in Summer)
  • Withdrawing from a course before the 10th week of semester (4th week in Summer)

 

You must take the RTF-EZ to the Student Services Hub in the Marvin Center where you will be registered on the spot!

 

RTF-Classic

  • Exemptions to academic policy
  • Time conflicts
  • Grade mode changes (credit/no-credit, audit)
  • Credit hours changes
  • Exceeding the maximum amount of credits hours permitted
  • Internship courses
  • Registration beyond the 4th week of semester (2nd week in Summer)

 

You must email the RTF-Classic to the Office of Graduate Studies for approval where we will forward it to the Registrar Office.


Dropping and Adding Courses

If you drop a course or withdraw from your program before the first day of classes of a semester, you will get a full refund, including all tuition and related fees.  If you drop or withdraw after the start of the semester, the following financial penalties apply:

Fall and Spring Semester What you will be refunded
On or before the end of the first week of the semester 90%
On or before the end of the second week of the semester 60%
On or before the end of the third week of the semester 40%
On or before the end of the fourth week of the semester 25%
After the fourth week of the semester 0%
Summer Semester What you will be refunded
Within the first 7 calendar days of the summer session 85%
After the first 7 calendar days of the summer session 0%

Non-refundable tuition is charged starting the first day of the semester, NOT the first day of class for your course.  

Off-campus courses and courses that do not follow the traditional semester may have a different refund schedule.

You may make adjustments to your registration by dropping and adding an equal number of credit hours, without penalty, during the first four weeks of the semester. To ensure you are not charged you must drop a course and add an equivalent credit hour course within the same week, and you must do so using the same method, either through GWEB, or by using a Registration Transaction form available on the Registrar’s website.

You may continue to adjust your schedule within the first 4 weeks of the semester.  If you drop a course after the 4th week you will receive a grade of W (Withdrawn).  You may not drop any classes after the 10th week. 

 


Half-Time/Full-Time Certification

There may be times when you are permitted to register for fewer credits than normally required and still be considered a full-time or half-time student for student loan or other purposes.  This is done using the Half-Time/Full-Time Certification Request form available on the Registrar's website.  This form needs to be signed by your DGS before being submitted to your CCAS Coordinator, and you must be registered for the term for which you are requesting certification.  The only acceptable reasons for requesting certification are:

  • Completing Thesis/Dissertation Research;
  • Cooperative Education;
  • Preparing for your comprehensive/general examination; or
  • Completing a required internship/externship/practicum/capstone.

The Registrar will not accept certification forms until registration is open for that particular semester so please wait until registration is open before taking it to your DGS for signature.

Ph.D. Students

If you are a pre-candidacy Ph.D. student, CCAS will certify you for one semester only, while you are preparing for the general examination.  In order to be certified again, you will need to advance to candidacy.  Once in candidacy, you may register for 3 credits per semester until you reach 72 credits and still be certified as full-time.

International Students

International students must remain as full-time students for visa purposes.  You should complete the international student Full-Time Certification Request form or the Reduced Course Load form, depending on your situation.  You may submit these forms electronically through the ISO gateway.
 


Tuition

Students will be billed for tuition by the Office of Student Accounts after registering for courses.   Tuition is based on the degree program you are registered in and is charged by credit hours. For example, students admitted to Foggy Bottom campus programs pay the on-campus tuition rate for any courses they register for, regardless of course format or location. Graduate tuition rates can be found on the student accounts office website.
 


Withdrawing from your Program

If you find it necessary to withdraw completely from the University you must notify the CCAS Office of Graduate Studies in writing ([email protected]). If you want to resume your degree at a later date, you will be required to reapply for admissions.  If you wish to resume your degree within 2 years of leaving, you may be required to back register for one credit hour for each semester spent away.