[TEST] Graduate Student Forms

Where to Submit All Forms

All forms found on this page that are completed can be submitted (as PDFs only) by clicking on the yellow button and uploading them. Please note that submitting the document does not guarantee approval. Submitting forms using the yellow button, below, is restricted to CCAS students only.
If the form requires any department or faculty signature for approval, you must first obtain the approval from the appropriate department or faculty contact and then may submit the form.
RTF-EZ forms (see an example PDF) must be emailed directly to registrargwu [dot] edu (registrar[at]gwu[dot]edu). RTF-EZs must be emailed to the Registrar's Office using your GW email address. RTF-EZs CANNOT BE PROCESSED by the CCAS Advising Office.
All requests for certification services (e.g., Dean's Certification forms) must be submitted directly to the Office of the Registrar. These requests include Common Applications for transferring out of GW, Academic Standing, Letters of Enrollment/Registration, and Professional Certification. CCAS advisors cannot process these requests.

NOTE: ONLY CCAS STUDENTS CAN UPLOAD FORMS AT THIS LINK

All forms listed on this page should be completed in full and submitted to ccasgradservgwu [dot] edu for approval. All forms marked as Registrar forms will require Registrar approval before processing. The Office of Graduate Studies will forward approved forms to the Office of the Registrar for you.

All Students
Doctoral Students Only

Arbitrary or Capricious Academic Evaluation Allegation (PDF)

To be used when submitting an academic evaluation allegation. Please review the guidance and procedures on cases of arbitrary or capricious academic evaluation before completing this form.

Consortium Registration (Registrar form)

To be used when registering for a consortium class. Please take note of the registration deadlines, as these differ from regular registration deadlines. Your program must approve and indicate how the course applies to your degree requirements before it is submitted to our office. This form needs to be signed by your faculty advisor and returned to the Office of Graduate Studies.

Consortium Drop (Registrar form)

To be used to drop a consortium registration.

Dual Enrollment Application Form (PDF)

Complete this form if you are applying to register in one of CCAS's approved dual degree programs. If you wish to register simultaneously in two other GW programs, you must submit the petition form below.

ETD Access Approval Form (University form)

If you are completing a master’s thesis or doctoral dissertation, submit this form to ccasgradservgwu [dot] edu (ccasgradserv[at]gwu[dot]edu) once your Thesis Advisor or Dissertation Director has approved your thesis or dissertation for publication.

Extension Request (PDF)

Complete this form if you are nearing your time limit for degree completion and need additional time to complete your degree. All requests must be submitted with the required documentation no later than the last semester of your program time limit.

Half-Time/Full-Time Certification (Registrar form)

Complete this form to be certified as a half-time or full-time student when you are registered in less than the number of credit hours required to qualify as full-time or half-time.

Incomplete Contract (PDF)

Complete this form when requesting an incomplete grade for a course. This form must be signed by the course instructor and the DGS of your program.

Petition Form (PDF) (Updated December 2025)

Submit this form to request an exemption to a university or CCAS policy (where permitted).

Registration Exceptions Form (PDF) (Updated January 2026)

Submit this form to request an exception to university registration policies including Late Registration Change, Tuition Refund, and Leave of Absence request.

All LOA requests must be submitted either prior to or during the semester of the request (no later than the last day of classes).

Registration Transaction Form (RTF) (Registrar form)

Use this form to manually register for a class. The RTF must be submitted to the Office of Graduate Studies for approval. The RTF is used for the following:

Time conflicts, grade mode changes, credit hour changes, registration exceeding the maximum number of credits permitted, repeating courses, internships, registrations beyond the 4th week of the semester, withdrawals beyond the 10th week of the semester.

Registration Transaction Form (RTF-EZ) (Registrar form)

Use this form to manually register for a class. The RTF-EZ does not require Office of Graduate Studies approval and must be submitted either in person at the Student Services Hub or emailed to registrargwu [dot] edu (registrar[at]gwu[dot]edu). The RTF-EZ is used for the following:

Registration into closed courses, courses that require department/instructor permission, course restrictions, pre-requisite waivers.

Transfer of Credit (PDF)

Complete this form if you are applying to transfer credit from a non-GW or GW program.

Advancement to Candidacy Form (PDF)

Complete this form if you have completed all requirements and intend on advancing to candidacy.

Degree-along-the-Way Application Form (PDF)

Complete this form if you are intending on completing a master's degree on your way to completing your doctoral program.

Final Examination/Dissertation Defense Form (PDF)

Doctoral students planning their defense must submit this form to the CCAS Office of Graduate Studies as soon as the final examination committee members and defense date have been decided. This form must be sent to ccasgradservgwu [dot] edu before the defense.

Final Examination/Dissertation Defense Sign-Off Form (PDF)

This form must be submitted after a student's dissertation defense to report its outcome. It must be submitted to the Office of Graduate Studies (ccasgradservgwu [dot] edu) directly by the student's dissertation research committee director or final examination chair.