Student Newsletter - November 2021

Updates from The Grad Office

Welcome to the CCAS Graduate Student Newsletter! Designed to keep you up to date with news and events, policies and processes, and all things for CCAS Graduate students!

Graduate Student Newsletter Archive


The Student Services Team is located in Smith 118. Our office will be open during normal business hours: Monday - Friday, 9:00 am - 5:00 pm. The Student Services team is here to support you and will continue to be dedicated to providing you guidance and serve as a resource to help you navigate university policies and procedures. Students may schedule a virtual, phone, or in-person appointment with your coordinator in addition to appointments related to Career Services.

For our November newsletter we have the following topics:


Fall Graduation Application Deadline

The application should be submitted through GWeb. Step-by-step instructions on completing the application can be found on the Registrar's website. The online application will close after November 15, so any student wishing to apply for Fall graduation after this date will need to submit a paper application to the CCAS Office of Graduate Studies at [email protected]. If you applied for Summer graduation but did not complete your requirements, you must re-apply for Fall graduation. Your Summer application will not automatically transfer over to the Fall.



New International Travel Requirements

Negative COVID-19 test results are now required for all travelers entering the United States, including vaccinated travelers.

Starting November 8, 2021, all travelers, including U.S. citizens, must adhere to new COVID-19 Entry Requirements

As a reminder, GW travelers must be aware of recommended and required travel guidance when returning to the DC/Maryland/Virginia area. 


Spring Registration

Spring class registration begins in November 10!!! Review the Schedule of Classes! We encourage you to follow the tips below for successful spring registration. 

  • Work with your Director of Graduate Studies to identify potential spring courses that align with your academic plan.
  • If you would like to register for a course outside your department you should seek approval from the respective department. Example: A non-Data Science student interested in completing a Data Science course must receive permission from the Data Science department.
  • Interested in a consortium course? Please be mindful of the January 14th deadline and the new consortium registration procedures.
  • If you wish to take a leave of absence, please submit the leave of absence form.
  • Please make sure you clear any holds on your account that may prevent you from registering.

To view your holds, log in to the GWeb Information System:

  • Click on the “Student Record and Registration” folder.
  • Next, click on “Student Records Information Menu”.
  • Finally, click on “View Administrative Holds”.


ETD Deadlines

ETD Workshop for PhD Students

Students completing their dissertation in the near future are strongly encouraged to attend the Electronic Thesis and Dissertation (ETD) workshop. Our student services team will review the submission process, formatting requirements, and briefly discuss upcoming deadlines. This workshop will only cover requirements specific to CCAS PhD graduate students.


November 16th @ 2:00 PM

PhD Students:

November 2 - Submit the Dissertation Examination Defense Form 

November 19 - Pre-clearance by CCAS - Completed in 2 steps

  • DegreeMAP reflects all degree requirements completed except the dissertation and dissertation research courses
  • Attended an ETD dissertation formatting/publishing workshop

December 1 - Dissertation defense deadline

December 6 - ETD form due and submitted final, approved, post-defense, electronic dissertation to the ProQuest site

December 10 - Final, approved dissertation containing all post-defense revisions and required formatting is approved by University ETD administrator

Master's Students:

December 3 - Thesis approved by department, submission of ETD form and upload the thesis to Proquest to allow enough time for ETD revisions requested

December 10 - Final approved thesis and required formatting is approved by University ETD administrator


U-Pass Metro Program

The George Washington University will join the Washington Metropolitan Area Transit Authority’s (WMATA) U-Pass program, providing students with unlimited use of Metrorail and Metrobus for a discounted, flat fee. GW will provide U-Pass to all full-time undergraduate, graduate and professional students for a free trial from Dec. 1 through Dec. 22.  All full-time students will receive more information about participating in the U-Pass program, including details about associated student fees beginning in Spring 2022, in the coming weeks. More information can be found here.


Important Dates

To view future events, please visit the Current Student Events Website

Upcoming Events Date

Trivia Night

November 10th at 5:30 PM

PhD ETD Workshop

November 16th at 2:00 PM

Overcoming Procrastination: Setting Yourself Up to Make Sustained Writing Progress

November 17th at 3:30 PM


CCAS Three Minute Thesis (3MT)

The Columbian College of Arts & Sciences (CCAS) Office of Graduate Studies is excited to announce we will be hosting the 4th Annual Three Minute Thesis Competition (3MT®) on February 22, 2022, co-sponsored with School of Engineering and Applied Science! Registration is open. The deadline for registration is December 17, 2021. 


Edward Alexander Bouchet Graduate Honor Society

The George Washington University invites nominations for 2022 induction into the Edward Alexander Bouchet Graduate Honor Society. Named for the first African American to earn a doctorate from a U.S. university (Yale, Physics, 1876), the society recognizes outstanding scholarly achievement and promotes diversity and excellence in doctoral education and the professoriate.

The Bouchet Society seeks to develop a network of preeminent scholars who exemplify academic and personal excellence, foster environments of support, and demonstrate a commitment to advancing diversity, inclusion, access, and equity in the academy.

Detailed descriptions of the required application materials and submission process can be found here. The nomination deadline is December 6, 2021.


Career Services Corner

Virtual Government & Non-Profit Career Fair

Friday, Nov 19, 1:00 pm - 4:00 pm | View event here

The virtual Government & Non-Profit Career Fair is an exciting collaborative event between George Washington University, New York University, University of Pennsylvania, University of Delaware and Women's Foreign Policy Group to educate students from all majors and academic backgrounds about non-profit and government organization career paths within their field of study.

Prior to the fair, join the WFPG Government & Non-Profit panel from 12PM-1PM EST to hear from international affairs professionals!

Some of the employers include:

  • Peace Corps
  • City Year
  • The Public Defender Service for the District of Columbia
  • Federal Aviation Administration (FAA)
  • Amate House
  • See all employers here!

Funding Opportunities

Carter Manny Award

Established in 1996 by the Graham Foundation, the Carter Manny Award supports doctoral research and the completion of outstanding dissertations on architecture and its role in the arts, culture, and society. More information can be found here. The deadline to apply is November 15, 2021.

Critical Language Scholarship

The CLS is a fully-funded overseas language and cultural immersion summer program (eight to ten weeks) for American undergraduate and graduate students. The program is part of a U.S. government effort to expand dramatically the number of Americans studying and mastering critical foreign languages. Students of diverse disciplines and majors are encouraged to apply. You must be a U.S. citizen to be eligible for this opportunity. The deadline to apply is November 16, 2021.


No Prior Study Required: Azerbaijani; Bangla; Hindi; Indonesian; Persian; Punjabi; Swahili; Turkish; Urdu

One Year of Study Required: Arabic; Korean; Portuguese; Russian

Two Years of Study Required: Chinese; Japanese

Please email Eileen Lavelle (Critical Language Scholarship Advisor for GW Graduate Students) if you have questions about the Scholarship.

Social Science Research Council Just Tech Fellowship

The Social Science Research Council is seeking applicants for the inaugural cohort of its Just Tech Fellowship. The fellowship supports and mobilizes diverse and cross-sector cohorts of researchers and practitioners to imagine and create more just, equitable, and representative technological futures. Fellows will identify and challenge injustices emerging from new technologies, and identify solutions that advance social, political, and economic rights.

Sign up for a public information session on December 1 at 3:00 p.m. ET or December 9 at 10:00 a.m. ET.

Boren Fellowship

Boren Awards are available to graduate students of all proficiency levels who are committed to enhancing their skills as related to critical languages. The deadline to apply is January 26, 2022.

Information Session: Tuesday, November 16th at 4:00 PM EST. Click here to register. If you cannot attend the session and would like to set up a one-on-one meeting, please email Eileen Lavelle.

Call for Student Posters

The 2021 World Science Fiction Convention ( is looking for graduate students to participate in a poster competition on Saturday, December 18. The convention will be held at the Omni Shoreham Hotel in Washington, D.C., on December 15-19. There is no cost to enter the competition - the convention will print the posters and provide free day passes to the event. More information can be found here. There will be a $100 prize for the poster that best communicates science to the general public. Entries are due on November 19th.


Updated November 10, 2021

Graduate Student Newsletter Archive