Student Newsletter - August 2021

Updates from The Grad Office

Welcome to the CCAS Graduate Student Newsletter! Designed to keep you up to date with news and events, policies and processes, and all things for CCAS Graduate students!

Graduate Student Newsletter Archive


The CCAS Office of Graduate Studies staff looks forward to welcoming everyone back to campus. We encourage each of you to stay healthy and take care of each other as we rebuild a safe GW CCAS community.

Our office in Smith 118 will be open during normal business hours: Monday - Friday, 9:00 am - 5:00 pm. The Student Services team is here to support you and will continue to be dedicated to providing you guidance and serve as a resource that helps you navigate university policies and procedures. Students may schedule a virtual, phone or in-person appointment with your coordinator.

Please reach out to us at [email protected].

For our August newsletter we have the following topics:

Fall 2021 Registration Reminders

Please make sure you clear any holds on your account that may prevent you from registering.

To view your holds, log in to the GWeb Information System:

  • Click on the "Student Record and Registration" folder
  • Next, click on "Student Records Information Menu"
  • Finally, click on "View Administrative Holds"

Check your DegreeMap, the online system that allows you to view and track your path to degree completion. Watch DegreeMap video for instructions on using your DegreeMap record.

Requests for Half-Time/Full-Time Certification should be sent after you have registered for less than 9 credits.

If you are unable to enroll in courses this fall, please contact [email protected] to discuss your options for a Leave of Absence.


Adding And Dropping Courses

Courses dropped prior to the first day of the semester will result in a 100% refund. Courses dropped on or after the first day are subject to the refund schedule. The schedule details the way in which the tuition and fees will be prorated should a student drop courses or withdraw completely. Drop penalties are non-refundable.

Please note: Some programs have special refund schedules. Students are encouraged to consult with their program to determine if a special schedule applies.

Students who wish to drop all their courses please reach out to your student services coordinator at [email protected].


Student Health Insurance

ALL international students holding a J1 or F1 visa are required to carry student health insurance while they study at GW. These students will be automatically enrolled in the GW SHIP.

If you were automatically enrolled in GW SHIP and would like to opt-out of the coverage, the waiver period for the Fall 2021 semester begins August 1, 2021 and the deadline to waive is September 12, 2021.   Waivers are completed directly through University Health Plans. If you completed a waiver for Fall 2020 semester, you must waive SHIP again for Fall 2021. You must complete a waiver every academic year you remain enrolled at GW.


Fall Planning and Vaccination Requirements FAQ

GW will require all students, faculty, and staff who are in person in fall to be fully vaccinated against COVID-19 prior to being on campus.  Information was updated on the COVID-19 Vaccine website that notes GW will accept any vaccine authorized for use by either the U.S. Food and Drug Administration (FDA) or the World Health Organization (WHO).

Remember to stay up to date on all matters and questions related to GW and COVID-19 on GW’s Coronavirus Response page. On the FAQ page you find more information about The Vaccine Requirement(s), How to Comply with the Vaccine Requirement, information for International Students, and much more.


Upcoming Summer ETD Deadlines

PhD Students:

August 3 - Dissertation defense deadline 
August 10 - ETD form due and submitted final, approved, post-defense, electronic dissertation to the ProQuest site 
August 16 - Final, approved dissertation containing all post-defense revisions and required formatting is approved by University ETD administrator

Master's Students:

August 9 - Upload thesis to Proquest to allow enough time for ETD revisions requested
August 16 - Final approved thesis and required formatting is approved by University ETD administrator


Important Dates

To view future events, please visit the Current Student Events Website.

Upcoming Events Date

Welcome Back Ice Cream Social

September 2nd at 3:00 PM, Smith 118


Funding/Employment Opportunities

Thomas R. Pickering Foreign Affairs Graduate Fellowship Program

The Thomas R. Pickering Foreign Affairs Graduate Fellowship Program is now accepting applications for the 2022 Pickering Graduate Fellowship Program!

The Thomas R. Pickering Graduate Foreign Affairs Fellowship Program is a premier U.S. Department of State program created to attract diverse talent to its Foreign Service.

The Fellowship encourages the application of members of minority groups historically underrepresented in the Foreign Service, women, and those with financial need. Based on the fundamental principle that diversity is a strength in our diplomatic efforts, the program values varied backgrounds, including ethnic, racial, social, and geographic diversity. Applicants with any undergraduate major are welcome to apply. Selected Fellows will receive support for graduate school and will enter exciting and rewarding careers representing the United States overseas.

More information is available here.

Graduate Assistant - Advising Operations

The Office of Undergraduate Programs in The George Washington University School of Business (GWSB) is seeking one Graduate Assistant - Advising Operations to support the core activities associated with all aspects of Undergraduate Advising, with a focus on advising operations. Preference will be given to applicants at the graduate level (enrolled in Master’s or PhD programs at GW).

More information can be found here. Any questions may be directed to the GWSB undergraduate office.

Graduate Assistant - Graduate Teaching Assistant Certification Course (UNIV 0250)

GW's Faculty Development office is seeking a graduate student to assist in the teaching of UNIV 0250, a one credit online course that provides foundational training for new GW graduate assistants.

This 15-hour per week position involves facilitating online discussions, grading and providing feedback on assignments, and assisting with other duties as needed. Applicants must have successfully completed the GTAP UNIV 0250 course. The full job posting can be found here.

Interested applicants should send a cover letter and resume to [email protected]. The cover letter must include the applicant’s GWid, program of study, first semester of study at GW, and expected date of graduation.


Updated August 5, 2021

Graduate Student Newsletter Archive