Ph.D. Clearance Deadlines

All Ph.D. students must follow the deadlines below in order to complete their degree requirements and graduate in the applicable graduation semester. Please note that the dates outlined below are the final deadlines for each semester. Students should endeavor to complete each step earlier than the stated deadline. With the exception of University ETD deadlines and doctorate conferral dates, all other dates are subject to change.

Task	Fall 2024	Spring 2025	Summer 2025
Circulate approved, pre-defense dissertation to examination committee members (See CCAS Ph.D. Defense Procedures)	November 1	February 26	July 3
Submit the Final Examination/Dissertation Defense Form	November 12	March 12	July 11
Apply to Graduate in GWeb	November 15	March 15	July 15
Pre-clearance check completed by CCAS. By this deadline: Your DegreeMAP must reflect that all degree requirements are completed except the dissertation and dissertation research courses You must have attended an ETD formatting/publishing workshop (visit the Current Graduate Student Events page to see upcoming ETD workshops)	November 22	March 21	July 25
Defend your dissertation	November 29	March 26	August 1
ETD submission deadline. By this deadline, you must: Submit your final, approved, post-defense dissertation to the ProQuest ETD Administrator Platform Submit the ETD Access Approval Form signed by your advisor to CCAS Complete the NSF Survey of Earned Doctorates Complete the GW Graduation Student Survey	December 6	April 2	August 8
Final University ETD approval deadline. By this deadline: All requested formatting revisions must be complete The ETD Status in ProQuest must indicate “Ready for Checklist”	December 13, 2024 at 5:00 PM	April 9, 2025 at 5:00 PM	August 15, 2025 at 5:00 PM
Doctorate Conferral Date	January 10, 2025	May 18, 2025	August 31, 2025
CCAS Doctoral Hooding Ceremony	May 15, 2025	May 15, 2025	May 2026