Admitted Student Guidelines
Congratulations on your acceptance to GW's Columbian College of Arts and Sciences! The next steps you need to take in order to begin your studies are listed below.Please note: The Columbian College of Arts and Sciences does not require a tuition deposit. Please do not follow any instructions you may receive on how to pay a deposit.
1) Review your offer of admission
Your offer of admission will include any prerequisite coursework and/or any conditions placed on your admission. Please review these carefully. If you have any questions please contact your director of graduate studies (faculty academic advisor) indicated in your admission letter. Your offer of admission will also include a list of any missing documents that are required. Please send these to the Graduate Office as soon as possible. Please wait until your degree is conferred before sending us your official transcript.
Your admissions letter is only sent to you electronically through your online application. Ensure you print a copy for your records.
2) Notify us of your decision
Your offer of admission has a link to complete the online enrollment form. This is where you will be able to accept, deny or request a deferral to a future semester. Please ensure you complete the online enrollment form before the deadline indicated in your offer of admission.
If you have received an award, you will also need to log-in to GWeb and complete the online award acceptance form, as well as the online enrollment form linked in your letter of admission.
Go to my.gwu.edu and select the "GWeb Information System" link from the top left menu of the page. To log-in, you will need to enter your GWid (provided in your admissions letter) and Personal Identification Number (PIN). By default, your PIN is your date of birth in one of the following formats: MMDDYY or MMYY99. The system will list the personal information we have for you, such as billing address and contact information.
3) Create a GW e-mail account
After accepting the offer of admission, you can establish a GW e-mail account through the Virtual Help Desk's Account Center. See the Help Desk Account Center for detailed instructions and online assistance. All official communication will be sent to your GW e-mail address, so ensure you establish an account as soon as possible.
4) Contact your faculty academic adviser
Following the instructions in your admission letter, contact the appropriate faculty member in your academic program to discuss your course selection for the upcoming semester, and to develop a program of studies.
5) Apply for Financial Aid (if applicable)
If you are applying for federal student loans you will need to complete the GW Graduate Loan Questionnaire in addition to the FAFSA. Please visit the Student Financial Assistance website for more information on applying for a loan.
6) Organize your housing
On-campus housing for graduate students is limited. Information on on-campus housing came be found on the Housing website.
The Foggy Bottom campus is easily accessible to public transportation so a wide variety of convenient off-campus options are available. Detailed information on living off-campus can be found here.
7) Register for classes
You may register for classes on the GWeb Information System at my.gwu.edu unless your program has provided you with other specific instructions for registration. GWeb is the gateway to your student records. Through GWeb, you can search and register for classes, view grades, print unofficial transcripts, change your personal information, check the account and financial assistance.
Go to my.gwu.edu and select the "GWeb Information System" link from the top left menu of the page. To log in, you will need to enter your GWid (provided in your admissions letter) and Personal Identification Number (PIN). By default, your PIN is your date of birth in one of the following formats: MMDDYY or MMYY99. The system will list the personal information we have for you, such as billing address and contact information.
Consult the Schedule of Classes for details on which courses are available.
You must register before the first day of the semester to avoid being charged a late registration fee. Some courses require department approval, in which case you will need to complete a paper registration form (RTF). Please allow for these delays when submitting your registration form. You should have met with your faculty advisor to create a program of studies before you register for classes.
If you have any questions about registration, call 202-994-4900 or e-mail firstname.lastname@example.org.
8) Return your Immunization form (if applicable)
The District of Columbia Immunization Law requires all students under the age of 26 provide proof of certain immunizations prior to registration. All students of the age of 26 or below must complete the Immunization Form and return it to the Student Health Service. If your completed form is not received by the dates below, a hold will be placed on your account and you will not be able to register for class.
Fall: August 1
Spring: January 1
Please visit the Student Health website for more information and for documentation on the mandatory health form and Meningococcal Waiver request form.
9) Submit your official transcripts (if applicable)
Send all outstanding official transcripts and/or test scores to the Office of Graduate Students. These should be received before the first day of the semester. Please send all official documents to this address.
Office of Graduate Students
Columbian College of Arts and Sciences
801 22nd Street NW, Phillips 107
Washington DC, 20052
For escript transcripts, email email@example.com.
All transcripts must be sent to us from your institution; or, if they were sent to you, they must be in the original institution sealed envelope. We will not accept transcripts if the envelope has been opened.
10) Settle your student account
Once you have registered for classes, a Statement of Account will be mailed to you specifying your payment due date. Review the materials carefully. Please note that payment is usually due before the first day of the semester or summer session, or by the first day of class for courses offered in a timeline other than the traditional semester or summer session. Details about billing and payments are available on the Colonial Central website.
11) Get your GWorld card
The GWorld card is the official identification card of the George Washington University. To obtain a GWorld card, you must go to the GWorld Card Office after you have (a) received or retrieved your GWid number and (b) are officially registered for at least one course. Please note that the earliest date the GWorld card can be issued is one month prior to the first day of classes. Don't forget to bring a government-issued picture ID (e.g., a driver's license or passport). The office location and hours of operation as well as detailed information about the GWorld Card are provided at gworld.gwu.edu.
This card is required for access to some University buildings (e.g., libraries, residence halls) and to obtain university services, including checking out library materials, requesting a transcript, cashing checks and obtaining a parking permit. You can deposit funds to a pre-paid, non-refundable debit account (Colonial Cash) that allows you to use your GWorld card to make purchases in select locations on and off campus in place of cash, checks or credit cards. Some services offered on campus, such as parking and paying for printing and copying materials in the library, require the use of Colonial Cash.
12) Download the Graduate Resource Guide
The Graduate Resource Guide is a resource booklet to help make your transition to graduate study as smooth as possible. It provides an overview of GW services and policies that are particularly important to graduate students. It also outlines the steps you will need to take in order to prepare for your first semester at GW.
13) Attend orientation activities
Each CCAS department holds an orientation for new students. Contact your department to see when your orientation will be held. The International Services Office (ISO) facilitates a 2-3 day New International Student Orientation the week before classes start. It is mandatory for all new international students to attend the ISO orientation.